HELP/FAQ
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Select a topic:
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| | SCAS - a safety tool
This survey is a tool for your CO. The value of the data is directly proportional to the effort that you (the survey administrator) and your command put into conducting the survey. |
| | Best path to enter the "Safety Climate Assessment Surveys" website
The best path to enter the survey website is to go to the Safety Climate Assessment Surveys website ( www.safetyclimatesurveys.org). |
| | Anonymity of the survey respondents
This survey process will NOT succeed unless survey respondents are assured that they have complete anonymity of their responses. Please emphasize that your CO cannot connect any of the demographic data provided by the respondents to the opinions they express on the survey items. |
| | Confidentiality for the CO
Only your CO will receive the access code to view his/her data. If anyone else wants the access code, they will have to get it from your CO. |
| | How often a squadron should take the survey process
Please review the CNAF message for Navy squadron requirements. However, in addition to the requirements delineated in the appropriate message, the surveys may be conducted anytime your CO feels a need to assess the safety perceptions of the squadron. |
| | Who should take the survey
The CSA survey is for aircrew . . . people with wings (e.g., pilots, NFOs, enlisted aircrew). The MCAS survey is for maintenance personnel . . . E-1 through the maintenance officer (said another way, people who really get their hands dirty). These surveys are not for Admin support personnel, Intel, Ops folks, etc. . . unless they also fall into one of the two categories listed above. For the other surveys, see the Sample Survey menu page for a suggested list of who should take each one. |
| | How many personnel should take the survey
Recommend everyone eligible to take the survey, actually take it. Trying to develop a statistically representative sample of your squadron (e.g., appropriate ranks, day/night crew, every maintenance section, CDIs/QARs, etc.) takes significant statistical skills. Not done correctly, you have an inaccurate representation of the organization being surveyed. Refer to Table 1 for determining a minimum sample size of a finite population. Note, a minimum of five responses must be submitted before the data will be displayed in the CO's module. This feature can be changed (on a case-by-case basis) for detachments that may have insufficient personnel to meet the minimum thresholds while still maintaining anonymity. |
| | Setting up the survey
To set up the survey for your squadron, select " SET-UP UNIT SURVEYS" from the left side menu. Assemble the survey request by indicating which survey(s) your squadron will complete and how many personnel can take each survey. Then, complete the page indicating your squadron and the contact information for the squadron survey administrator and squadron CO. Once completed, call Don Lawson, Bob Figlock, or Mike Schimpf at 888-603-3170 (or if phone connectivity is a problem, e-mail them at surveys@advancedsurveydesign.com). |
| | How to conduct the survey
Recommend the squadron set up computers in your workspace or Ready Room. The computers should be open to the survey website with the appropriate survey ID displayed for the surveys being conducted. Respondents can take the survey (usually 10 minutes per person) and then leave. |
| | Taking the first survey
Recommend the squadron survey administrator take the first survey so that he/she is better informed if anyone has any questions. Have a maintenance supervisor or enlisted safety-maintainer take the MCAS for the same reason. |
| | Minimum survey submissions
Unit survey administrators should strive to obtain the maximum possible participation. There is no set minimum percentage. Refer to Table 1 for determining a minimum sample size of a finite population. If participation rates are low, the CO can be debriefed, but we will advise him that the statistical confidence level for his current results is low. We do NOT monitor survey submission rates; that is the responsibility of the squadron survey administrator. Once the administrator believes that all respondents have completed the survey, contact us and we will contact your CO via telephone to debrief the results. |
| | What to do after completing the survey process
When maximum squadron participation has occurred, contact Don Lawson, Bob Figlock, or Mike Schimpf ( 888-603-3170 or surveys@advancedsurveydesign.com). They can verify your command's current level of participation and then call your CO with the CO's access code(s). If you are deployed aboard ship or in a theatre with limited telephone service, the Access ID codes will be e-mailed to your CO. |
| | Printing from the display screen
The Safety Climate Assessment Surveys' Web page is basically divided into a left-sided panel (dark blue background) and a right-sided panel (light blue background). To print from the right-sided panel: (1) highlight anything (e.g., a title, a word, etc.) in the right panel, (2) go into "File" in the top left corner of the computer screen, and (3) "Print". Note, the colors within the panel have been selected to provide adequate contrast for black and white printers. |
| | PowerPoint slide from the display screen
The Safety Climate Assessment Surveys' webpage is basically divided into a left-sided panel (dark blue background) and a right-sided panel (light blue background). To make a PowerPoint slide from the right-sided panel: (1) press the "Print Screen" key (usually located next to the "F1" through "F12" keys) on your computer keyboard, (2) open a blank slide in PowerPoint, (3) go into "Edit" in the top left corner on the computer screen, and (4) "Paste" the screen capture into the blank PowerPoint slide. |
| | Abbreviations
SCAS: Safety Climate Assessment Surveys
Survey Types:
CSA: Command Safety Assessment
MCAS: Maintenance Climate Assessment Survey
FRC: Fleet Readiness Survey
CTR: Contractor
HHQ: Higher Headquarters
PMV: Private Motor Vehicle
D&D: Drinking & Driving
OD&R: Off Duty & Recreational Activity
ATC: Air Traffice Control
Survey Item Categories - based on DoD Human Factors Analysis and Classification System (HFACS):
OP: Organizational Processes
OC: Organizational Climate
RE: Resources
SU: Supervision
AC: Acts
PC: PreConditions |
| | SMS Tracker Contact
Naval Aviation's SMS Tracker team may be contacted at this email address: SMS.Tracker@us.navy.mil
SMS Tracker requirements can be logged at this URL: https://flankspeed.sharepoint-mil.us/sites/CNAFN45 |